Wednesday , October 23 2019

Understanding Search with Outlook and Exchange – Special characters and substrings

Understanding Search queries with special characters is always important.

Searching a Special character – Let say the Subject contains “How are you ?” you search “?”

 

Understanding Search of substrings is also important

Searching a Substring – Let say the Subject Contains “Testtrick1” you search “Trick1”

 

1.When Outlook is in Online mode it uses the Exchange Search

2.When Outlook is in Cache mode it uses the Desktop Search otherwise called as Instant search

 

1. When Outlook is in Online mode it uses the Exchange Search

 

Searching a Special Character alone does not search in Exchange 2003,2007,2010

 

For Example “Subject: Do you have 10$”

image

Searching for a Special Character “$” Does not give us appropriate Results

!@#$%^&*()etc

image

Whole String 10$ Searches it

image

But Searching for 0$ – Substring does not work

Some Examples – subject is “Exchange2010?” – Searching for “2010?” substring does not work

image

 

2.When Outlook is in Cache mode it uses the Desktop Search otherwise called as Instant search

 

Searching a Special Character alone does not search in Outlook 2003,2007,2010

 

Instant Search will ignore this special characters as the index of Instant Search is word-based only

 

For the same example “Subject: Do you have 10$”  having Outlook in Cache Mode

image

Searching for a Special Character “$” Does not give us appropriate Results

!@#$%^&*()etc

image

Whole String 10$ Searches it

image

But Searching for 0$ – Substring does not work

Some Examples – subject is “Exchange2010?” – Searching for “2010?” substring does not work

image

 

This how its designed to give out better search results instantly !!

About Satheshwaran Manoharan

Satheshwaran Manoharan is an Microsoft Office Server and Services MVP , Publisher of Azure365pro.com. Specialized in Office365 / Microsoft Exchange / Virtualization , Sathesh is an Messaging Expert supporting/Designing/Deploying many medium size businesses to large enterprises when it comes to Corporate messaging and Virtualization Infrastructure

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4 comments

  1. Satheshwaran
    Thank you for your reply to my issue with Outlook 2010 searching for special char, I assume that since my outlook is always in online mode that I cannot conveniently search special chars in the subject line or text. My search queries will always come back with inappropriate results. Thank you for your time and efforts in repling to the thread I posted in the forum for Outlook.
    Sincerely
    Reinhard klinger.

    • Satheshwaran Manoharan

      You are most welcome Reinhard !.

      If you search in Online Mode . You search query hits the Exchange Server

      If you Search in Offline mode . Your Search is done on the local machine.

      But Both Doesn’t support Searching Special Characters

  2. Am I right that in on-line mode the “exchange Search” doesn’t allow AQS so “subject:test” “hasattachmets” and “from:marc” will not work either ….it seems to ma that only all words entered are AND-ed and that’s it, right ?

    • Satheshwaran Manoharan

      Hi Marc,

      The AND parameter won’t work in Exchange Search nor in Cache mode.

      Am not getting the Question ? if I haven’t answered your question , Let me know

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