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Monday, July 22, 2024

Mark the Entire Mailbox as Read using Outlook

As a System Administrator I have several folders with 1000’s of Unread Emails.  Alerts and reports which I cannot just delete.

But I love to keep my mailbox organized mark them as Read. lets see how to collect these unread emails and mark as read regularly using Dedicated Search Folders Feature in Outlook.

I usually use these Search Folders to Collect my Follow up my emails. But mark all emails as read it saving some minutes for me.

lets see how to do this.

My Typical Mailbox is like this – Right Clicking on Each Folder as Marking As Read . Not a Great Idea Every time.


Scroll Down to the Last – You can See Search Folders – Right Click on it – Click on New Search Folder.


Choose on Custom – Create a a Custom Search folder


Enter a friendly name as per your choice – Choose criteria

Choose More Choices tab and Click on Only Items that are Unread.

and choose ok .


Now Search folders accumulate all my 2000 Unread Emails to a Single Tab.

Easy to Review them and mark all as read .


Satheshwaran Manoharan
Satheshwaran Manoharanhttps://www.azure365pro.com
Award-winning Technology Leader with a wealth of experience running large teams and diversified industry exposure in cloud computing. From shipping lines to rolling stocks.In-depth expertise in driving cloud adoption strategies and modernizing systems to cloud native. Specialized in Microsoft Cloud, DevOps, and Microsoft 365 Stack and conducted numerous successful projects worldwide. Also, Acting as a Technical Advisor for various start-ups.

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