You can Download the Smart Guide for complete reference

GFI Mail Archiver Smart Guide

Mailbox Journaling Became much easier. It does what it suppose to do.

Storing all your old Emails in the SQL database makes the software much efficient to query and get the data back to us in less span of time. It has much more good features available .

Journaling always needed for legal and Audit purposes, And Retrieving it at the right time is always more adequate. We need some good software where we got to depend on it.

GFI Mailarchiver uses much more efficient API . Where it creates a virtual Directory in IIS where all the requests hits there. where all the controls available on the webpage

which is more flexible

Installation process is much simpler –

See

How to Install GFI MailArchiver In Windows server 2008 R2

And Adding the SQL storage is done without a hassle using an Automatic wizard

Creation of Journal Mailbox and Associating in to database is also done using a automatic Wizard

See

How to Add New Archive Store & Associate Journal Mailbox in GFI MailArchiver

Import and Export tool , Make things more easier for us –  To archive the mailbox data –  and Export a selective content

Location

Start –>All programs –> GFI MailArchiver –> Import and Export Tool

For Example, Lets say i want to archive some content in a mailbox – Specifying a date

Choose the Exchange Version – Enter the Credentials

Choose the Mailbox you want to or Choose All

Choose the date required

And Import is done

You can use the same tool to export the mails which you required , so that looks pretty good.

Browsing the Archived emails in a webpage

Supports the same from Android 2.1+,Apple iPhone iOS 4,Blackberry OS5+

It can generate smart reports . Where we can get a good real picture on what we really archive. the rate of emails and size

It has multiple templates and easily customizable on our needs

The GFI MailArchiver Outlook Connector enables users to synchronize their Microsoft Outlook® folders
with the data archived by GFI MailArchiver

You can install it as an Outlook-addin

And the most important feature is , You can do a brick level restore of mailboxes

I think we went through the product very well,

As per my thoughts – The overall product is much simpler to use and easy to understand ,Starters can just install and start using right away without any issues.

I rate the product on how user friendly it is and how effective on things in terms of retrieving the data when required .

Overall the product looks beneficiary for Exchange Admins

Its always your choice on what to choose and what not to choose

You can Archive the mails to GFI archive database or you can configure a SQL server to store it

SQL Server can be 2000 or above

In my case have installed SQL 2005 which is much easy to configure

You can use the Below Link which has the Steps to download and install SQL 2005

once you install the SQL2005

Also install Exchange Managements Tools using Exchange Setup Where you can use the automatic configuration wizard

You can click on New Archive Store Settings

‘

Choose Next

You can choose SQL server which is recommended

If you are testing in lab you can also use GFI MailArchiver Database

Choosing Manual Configuration

Have installed SQLExpress in the GFI mailarchiver Server itself

You got to specify the servername\Serverinstance

Have entered the default instance

As recommended you got to specify a dedicated drives for your log files and database

where its going to be large in real Environment .

So Plan smart

You can Choose the indexing also in a Dedicated drive where the database resides.

Which will eventually improve the performance

Now you archive server configured successfully !!

In the Main Windows Choose Add Mail Server

Choose “ Let the Wizard Create a New Journal Mailbox”

Choose

Choose Automatic creating of journal maibox

Enter the Admin Credentials

Now you could see on the Database Properties a Journal mailbox is associated automatically

Regards

Satheshwaran Manoharan

Lets see how to deploy and Configure GFI archiving solution with Exchange 2010

You can register and download the Setup

Download GFI Mail Archiver

Just Before Installing GFI mail archiver you need the prerequisites

Note :

If the Microsoft® .NET framework is installed after IIS is installed this is automatically registered. Else,
register ASP.NET® with IIS®

From command prompt, navigate to:

For example: C:\Windows\Microsoft.NET\Framework\v2.0.50727\

Key in aspnet_regiis.exe -i and press Enter.

Step 1:

Download Microsoft .NET Framework 4 (Standalone Installer)

Step 2:

Click on Install Components on the GFI MailArchiver Setup

Where GFI setup made the prerequisites installation much simpler.

It does it Automatically

Step3 :

Download and install the API on the archiving server where GFI MailArchiver uses it

Microsoft Exchange Server MAPI Client and Collaboration Data Objects 1.2.1

Choose Do not Check for New build

Accept

Choose the Installation location

Choose the Default web site.

Choose Next

Choose finish

You have installed GFI Mail Archiver Successfully

Bigger is better, and one place where that axiom holds special significance is with mailbox sizes. Gone are the days of tiny mailboxes and quotas to enforce that. Everything is moving to email and every one of your users needs more space.

If your Exchange Server is connected to a SAN, it’s easy to provision more space as mailbox sizes continue to grow, but if you are running Exchange 2010 with directly attached storage (DAS) you are going to reach the point where there’s just no more space to be added, and as volumes start to reach their limits, you start to see your system log fill with event ID 2013-“disk is at or near capacity. You may need to delete some files.” Exchange archiving is a great way to reduce the size of mailboxes without requiring users to delete content, but it needs another mailbox database for storage. If your Exchange Server is out of space, there’s no place for Exchange archiving to move messages, and buying another Exchange license just for a server to store archives may be excessive, or even out of your budget.

Exchange 2010 made great improvements in performance and its use of disk, and the new vision of large mailboxes combined with cheap storage, seemed like a great way to go for many companies. But as mailboxes grew, it started to take longer and longer to perform database backups, and when necessary, restores. Spreading the largest consumers across multiple databases helped with that, but all that messaging content is still sitting on disks in some Exchange database. As more business processes start to use (or depend upon) an email component, disk consumption continues to climb, and sooner or later, servers begin to throw event 2013s as they run low on space. Once an admin adds as much disk space as the server can handle, they find themselves in a tough spot.

And that’s where email archiving solutions come into play. Giving you the option to supplement or even replace Exchange archiving, email archiving solutions provide another way for users to store and access their older email content, enabling administrators to offload storage from their Exchange Servers. Email archiving solutions work with Exchange, seamlessly plugging in so that users won’t even notice, and enabling admins to easily set up rules to move content from the active Exchange mailbox to the archive storage. Email archives keep the older content online and available to users, but without consuming the costly disk space that Exchange databases prefer, and without a need to purchase another Exchange 2010 license.

So here’s how to solve the 2013’s on your Exchange Server without having to delete a single message or buy another Exchange Server license:

1. Deploy an email archiving solution

2. Integrate it with your existing Exchange infrastructure

3. Migrate older content to the email archive.

You get immediate relief for your Exchange Server, your users don’t lose any content at all, and can start taking rebalancing your existing mailbox databases now that you have breathing room. Email archiving is a great add on, that can take your Exchange archiving to the next level. Check out email archiving softwares today.

This guest post was provided by Casper Manes on behalf of GFI Software Ltd. Read more on how to improve your Exchange archiving.
All product and company names herein may be trademarks of their respective owners.